Controlling Decision Costs


Twenty-Five Reasons to Use Decision Cost Analysis...
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Decision Cost Analysis allows you to quantify the often overlooked “Intangible” meeting costs as well as the more obvious Tangible and External Resource costs. This knowledge assists you in justifying the investment and the expected return in meetings.  The ability to measure expectations preceding and coming out of meetings will also help improve meeting quality.  Decision Cost Analysis will help trigger your thinking and assist you in formulating and asking the right questions about meetings.

Twenty-Five Reasons to Use Decision Cost Analysis
Meeting costs are much too high to be treated as overhead or sunken costs

Meeting Cost Effectiveness:

Decision Group Effectiveness:

  • Identify and quantify a all hidden meeting costs as well as the obvious ones
  • Determine if meeting cost is over or under budget (if there is a budget)
  • Given the meeting cost, assess the need, benefit and value of the meeting
  • Ascertain whether decision requires a group of this size or of this organizational level
  • Clarify whether decision group has  appropriate mix of organizational levels
  • Establish that decision group has  appropriate experience and expertise




Decision Urgency – Importance – Impact – Risk:

Expected Return:

  • Consider whether decision must wait for a face-to-face meeting
  • Resolve if decision requires a prompt response, immediately and virtually - over the web
  • Decide if meeting requires a neutral facilitator to plan and conduct the meeting process?
  • Clarify whether meeting requires input or perspective of a subject matter expert, methodologist or consultant
  • Given the cost, assess the level of risk and impact in making no decision or the wrong decision
  • Verify whether meeting cost can be justified by the expected return
  • Determine how many sales dollars must be generated to justify the meeting cost
  • Compute how many units must be sold or produced to justify the meeting cost
  • Evaluate what cost reductions are expected as a result of the meeting
  • Gauge what productivity increases are expected as a result of the meeting?




Decision Environment:

Meeting Design Effectiveness:

  • Assess whether the right participants been invited
  • Given the cost, Clarify if decision could/should be made by an individual
  • Review whether there are unsettled issues that might affect the decision and outcome
  • Determine if decision requires a face-to-face meeting
  • Decide if decision can be made virtually - over the web
  • Determine whether appropriate agenda, methods, techniques, technologies have been selected
  • Review whether decision group is proficient in the selected methods, techniques, technologies
  • Evaluate whether decision group is prepared to conduct this meeting and make this decision
  • Consider whether a meeting planner or event planner be engaged to organize the meeting